XERO

X

 

DocuShare

®

Imaging Solutions Brief

The most intuitive way to capture, manage, and share documents and content

Regardless of industry, geography, size, or mission, every business in operation

today must handle the day­to­day management of paper documents. From sales

orders, to account information, to patient invoices, to contracts, to marketing

brochures, the creation, storage, indexing, and retrieval of paper records and

documents can mean a significant expenditure in time and personnel to manage.

Gartner estimates the average knowledge worker spends 40% of their time looking

for information locked in documents.

As more organizations bring their business processes to the Web, the reliance on

paper can be a logistical dinosaur—too big to integrate into new systems and too

dangerous to ignore. Regulatory and certification requirements around security and

confidentiality heightens the urgency to find a powerful document management

solution that can manage hardcopy documents as easily aselectronic content,

provide secure storage, routing and handling, and enabling instant search and

retrieval when required.

A powerful platform offering a

range of imaging solutions

Xerox DocuShare,

®

a highly intuitive and

secure Web­based document management

application, enables enterprise workgroups

and document­intensive small to medium

businesses to dynamically capture, manage,

retrieve, and distribute paper documents in

digital format, regardless of user skill­level

or location. DocuShare is an ideal platform

for businesses looking for a document

and content management solution that can

be deployed easily and affordably, and

can also scale to meet more advanced

requirements for imaging, archiving,

workflow, forms processing, or secure

messaging for compliance with a growing

list of industry regulations.

Simple to sophisticated integrated

scanning with DocuShare

Deployed in combination with comple­

mentary imaging and document manage­

ment applications, DocuShare provides a

powerful alternative to paper documents

that can immediately deliver cost savings.

DocuShare enables quick capture of paper

content into a searchable electronic data­

base that can be organized into business

A powerful platform offering a

range of imaging solutions

Xerox DocuShare,

®

a highly intuitive and

secure Web­based document management

application, enables enterprise workgroups

and document­intensive small to medium

businesses to dynamically capture, manage,

retrieve, and distribute paper documents in

digital format, regardless of user skill­level

or location. DocuShare is an ideal platform

for businesses looking for a document

and content management solution that can

be deployed easily and affordably, and

can also scale to meet more advanced

requirements for imaging, archiving,

workflow, forms processing, or secure

messaging for compliance with a growing

list of industry regulations.

Simple to sophisticated integrated

scanning with DocuShare

Deployed in combination with comple­

mentary imaging and document manage­

ment applications, DocuShare provides a

powerful alternative to paper documents

that can immediately deliver cost savings.

DocuShare enables quick capture of paper

content into a searchable electronic data­

base that can be organized into business

Integrating DocuShare with Xerox

CentreWare Scanning Services

Xerox CentreWare Network Scanning

Services provides tools that assist users

in automating the scanning process and

gives system administrators control and

flexibility in maximizing workgroup

productivity. Xerox multifunction devices

offer a CentreWare Scanning Service add­

on module with two components—a server

component that lets one create individual

directories for each user, and a workstation

component that includes a retrieval agent

and ScanSoft PaperPort desktop image

management application.

With a Xerox multifunction device equip­

ped with both CentreWare and Scansoft

PaperPort (see back for more details), users

can take advantage of the full range of

PaperPort capabilities, including ScanSoft’s

OmniPage Pro optical character recognition

(OCR) engine and the ability to render

PDF files.

 

Integrating DocuShare with Xerox

CentreWare Scanning Services

Xerox CentreWare Network Scanning

Services provides tools that assist users

in automating the scanning process and

gives system administrators control and

flexibility in maximizing workgroup

productivity. Xerox multifunction devices

offer a CentreWare Scanning Service add­

on module with two components—a server

component that lets one create individual

directories for each user, and a workstation

component that includes a retrieval agent

and ScanSoft PaperPort desktop image

management application.

With a Xerox multifunction device equip­

ped with both CentreWare and Scansoft

PaperPort (see back for more details), users

can take advantage of the full range of

PaperPort capabilities, including ScanSoft’s

OmniPage Pro optical character recognition

(OCR) engine and the ability to render

PDF files.

 

collections, assigned access permissions

and security protocols, and made available

for search and retrieval by authorized users

anywhere on the globe.

Support for this functionality begins with

a scanner or a scan­enabled Xerox multi­

function device such as a Xerox Document

Centre or WorkCentre Pro, with which

DocuShare is tightly integrated. Next,

choose a scanning solution that meets

your needs.

Direct Scan to DocuShare

With DocuShare 3.0 and a scan­enabled

Xerox multifunction device, users can

quickly capture hard copy documents for

publishing to the Web, editing at the

desktop, or storage in DocuShare without

installing middleware or client software.

Any user running DocuShare on Windows

NT/2000, Solaris or Linux, can effortlessly

capture and share hard copy documents

without setting up complex scanning tem­

plates or bogging down their e­mail system

with large attachments. The DocuShare

direct scan­to­Web solution makes scanning

as easy as printing. It can be used with a

wide range of scanners and scan­enabled

Xerox multifunction devices.

collections, assigned access permissions

and security protocols, and made available

for search and retrieval by authorized users

anywhere on the globe.

Support for this functionality begins with

a scanner or a scan­enabled Xerox multi­

function device such as a Xerox Document

Centre or WorkCentre Pro, with which

DocuShare is tightly integrated. Next,

choose a scanning solution that meets

your needs.

Direct Scan to DocuShare

With DocuShare 3.0 and a scan­enabled

Xerox multifunction device, users can

quickly capture hard copy documents for

publishing to the Web, editing at the

desktop, or storage in DocuShare without

installing middleware or client software.

Any user running DocuShare on Windows

NT/2000, Solaris or Linux, can effortlessly

capture and share hard copy documents

without setting up complex scanning tem­

plates or bogging down their e­mail system

with large attachments. The DocuShare

direct scan­to­Web solution makes scanning

as easy as printing. It can be used with a

wide range of scanners and scan­enabled

Xerox multifunction devices.

New WorkCentre Pro

New WorkCentre Pro

---

Industry­leading add­on functionality

Integrating DocuShare with

Xerox Flowport

Xerox FlowPort features a unique interface

that gives users the capability to access and

control documents without using a PC,

enabling the integration of paper docu­

ments with groupware, e­mail/ messaging,

and document management systems like

DocuShare, anywhere on the globe. Using

a Xerox patented dataglyph technology,

Flowport employs simple paper forms that

let you capture, convert, and distribute

information with checkbox simplicity–

scanning, performing OCR, saving docu­

ments to a desired format, and sending to

multiple destinations, all in one step. This

integration lets businesses leverage

networked digital devices, such as Xerox

multifunction devices and Internet fax

machines, with DocuShare’s powerful

document management capabilities,

allowing even paperless content to be

captured, stored, searched, and retrieved

on demand.

Powerful solutions to meet evolving

business requirements

DocuShare's industry­leading document

management solution, flexible interface,

advanced java platform and open APIs

make it a powerful tool for automating and

supporting advanced document processes.

DocuShare is highly scalable, integrated,

fault­tolerant, and configurable, and can

grow as business needs evolve, supporting

many thousands of users from the work­

group through the enterprise.

For more information on

DocuShare, contact a Sales

Representative at 1­800­428­2995,

or visit us online at

http://docushare.xerox.com.

Integrating DocuShare with

Xerox Flowport

Xerox FlowPort features a unique interface

that gives users the capability to access and

control documents without using a PC,

enabling the integration of paper docu­

ments with groupware, e­mail/ messaging,

and document management systems like

DocuShare, anywhere on the globe. Using

a Xerox patented dataglyph technology,

Flowport employs simple paper forms that

let you capture, convert, and distribute

information with checkbox simplicity–

scanning, performing OCR, saving docu­

ments to a desired format, and sending to

multiple destinations, all in one step. This

integration lets businesses leverage

networked digital devices, such as Xerox

multifunction devices and Internet fax

machines, with DocuShare’s powerful

document management capabilities,

allowing even paperless content to be

captured, stored, searched, and retrieved

on demand.

Powerful solutions to meet evolving

business requirements

DocuShare's industry­leading document

management solution, flexible interface,

advanced java platform and open APIs

make it a powerful tool for automating and

supporting advanced document processes.

DocuShare is highly scalable, integrated,

fault­tolerant, and configurable, and can

grow as business needs evolve, supporting

many thousands of users from the work­

group through the enterprise.

For more information on

DocuShare, contact a Sales

Representative at 1­800­428­2995,

or visit us online at

http://docushare.xerox.com.

ScanSoft PaperPort

ScanSoft PaperPort saves time by making it easy to organize documents and files on any

PC. Its intuitive thumbnail­based Visual Desktop allows documents of all kinds—including

scanned paper

, TIFF

, PDF

, Microsoft Word, Excel, PowerPoint, and more—to be viewed

instantly and organized without launching the associated application. DocuShare can

integrate directly with PaperPort, enabling effortless migration of documents from the

PaperPort desktop to DocuShare. Simply drag a document from the PaperPort desktop onto

the PaperPort­DocuShare link and it is automatically saved into the desired location,

complete with any metadata such as keywords, title, author and summary information.

With PaperPort Pro 9 Office, documents are automatically converted to PDF

, providing a

one­step publish to Web solution when used in conjunction with DocuShare.

Omtool Accuroute

Omtool designs, develops, markets, and supports open, client/server software solutions

that enable secure, business­to­business electronic document exchange. Accuroute

provides secure routing of business documents from and to a DocuShare collection through

an intuitive tabbed interface, enabling employees in regulated, document­intensive

environments to effectively and securely capture, route, store, and share sensitive content

in DocuShare. Adding AccuRoute integration enables businesses to comply with a wide

range of regulations for privacy and security across different industries, meeting or

exceeding regulations such as:

•

HIPAA (Healthcare)

•

FDA 21 CFR Part 11 (Pharmaceutical, Life Sciences)

•

E­sign Act (Government)

•

Gramm­Leach­Bliley Act (Financial Services)

Omtool’

s Accuroute product is built upon the FlowPort platform and significantly aides in

the creation of FlowPort coversheets, so that any user should feel comfortable creating

sheets quickly and easily. Accuroute also saves time by enabling full profiling of a

document before it is scanned and stored to DocuShare. The user only needs to press the

scan button to complete the process.

  

Kofax Ascent Capture

 

Kofax is the leading provider of image capture software in the U.S. Kofax Ascent Capture

enables the capture of hand­written or typed information stored in hard copy forms,

documents, checks, invoices and other business documents, using advanced intelligent

character recognition (ICR) and optical character recognition (OCR).

The Kofax to DocuShare release script enables hard­copy content to be captured,

converted, and automatically saved into DocuShare for secure, instant access and retrieval.

Kofax Ascent Capture works with popular high­volume ISIS and TWAIN­compliant capture

devices, as well as Xerox Document Centre and WorkCentre Pro products, providing a fully­

integrated front end for ad­hoc and production scanning to DocuShare. Working with Kofax

enables companies to engage in production­volume scanning at the office level, with an

imaging and document management solution that is lower in overall cost, fast to

implement, and requires little administration or training.

Copyright 2003 Xerox Corporation. All Rights Reserved. Xerox, The Document

Company, the digital X, Document Centre and DocuShare are registered

trademarks of Xerox Corporation. All other trademarks are the property of their

respective companies and are recognized as such.