XERO

X

 

DocuShare

®

Financial Services Solutions Brief

The most intuitive way to capture, manage, and share documents and content

Process efficiencies available to the Financial Services industry have been greatly

accelerated due to rapid adoption of the Internet and supporting Web applications—

enabling financial businesses to make external and internal access to data as simple

as logging in through a secure Web interface. Despite the greater speed and access

created by Internet­enabled applications, financial companies still cope with

increasingly voluminous amounts of paperwork—customer records, transaction

receipts, applications, notes, etc. Not only must hard copy documents be maintained

for legal reasons, financial businesses are seeking efficient methods of storing,

searching, and retrieving information in these documents.

Failure to achieve a secure, searchable solution can mean hundreds of man­hours

locating documents, loss of legal hard copies in an unforeseen disaster, expensive

storage, or even a potential citation for failure to meet the growing list of

government regulatory requirements.

"We lost at least 40 file cabinets

of critical data in the World T

rade

Center

. We know we need e­filing. We

record thousands of deals monthly on

paper

. We’re totally sold on DocuShare.

It’

s easy to deploy, relatively simple to

use, and can be configured in a multi­

tude of ways. With DocuShare we can

rely on having all our records in digital

form that is accessible, searchable,

and easy to back up."

—Mark Bramante, Associate Director

,

Mizuho Capital Markets Corporation

A member of the Mizuho Group

The industry’

s leading document

management solution

Implementing Xerox DocuShare® allows

financial services organizations to significantly

improve productivity, streamline business

processes, and reduce the time and cost of

managing paper documents. DocuShare leads

the industry in speed of deployment and ease of

administration and use, and is the only cross­

platform document management solution to

significantly reduce IT requirements, resulting in

low TCO (total cost of ownership) and fast ROI

(return on investment). Tightly integrated with

Xerox Document Centre and WorkCentre Pros,

DocuShare can manage both hard copy and

electronic content with unsurpassed ease and

convenience. And with its very low cost of entry

and extreme scalability, the superior

functionality of the DocuShare solution is

available to small and mid­size CP

A, brokerage,

or mortgage firms, as well as large banks,

investment firms, and other financial enterprises.

DocuShare supports heterogeneous platform

environments, including Solaris and Linux. It

deploys rapidly, is user friendly, offers greater

flexibility and control to users, scales farther,

and easily manages a broader range of content

types through direct integration with desktop

applications, imaging software and Xerox multi­

function devices.

The industry’

s leading document

management solution

Implementing Xerox DocuShare® allows

financial services organizations to significantly

improve productivity, streamline business

processes, and reduce the time and cost of

managing paper documents. DocuShare leads

the industry in speed of deployment and ease of

administration and use, and is the only cross­

platform document management solution to

significantly reduce IT requirements, resulting in

low TCO (total cost of ownership) and fast ROI

(return on investment). Tightly integrated with

Xerox Document Centre and WorkCentre Pros,

DocuShare can manage both hard copy and

electronic content with unsurpassed ease and

convenience. And with its very low cost of entry

and extreme scalability, the superior

functionality of the DocuShare solution is

available to small and mid­size CP

A, brokerage,

or mortgage firms, as well as large banks,

investment firms, and other financial enterprises.

DocuShare supports heterogeneous platform

environments, including Solaris and Linux. It

deploys rapidly, is user friendly, offers greater

flexibility and control to users, scales farther,

and easily manages a broader range of content

types through direct integration with desktop

applications, imaging software and Xerox multi­

function devices.

DocuShare Financial Services

Solution Benefits:

•

 

Achieve a fast ROI and a low TCO

•

Gain 24/7 access to financial records

and information

•

Search and access documents from

multiple sites, remote locations

•

Customize document management around

financial processes and requirements

•

Eliminate physical paper storage to save

office space and costs

•

Reduce time and labor to copy, file, and

retrieve paper documents

•

Support Gramm­Leach­Bliley

security requirements

•

Extend business continuity and disaster

recovery programs

•

Digitize critical hard copy files in the

event of disaster

•

Make the information that powers your

   

business more powerful than ever

Realize greater time and cost

savings with superb security

Financial organizations ranging from a finance

department, to a CP

A firm or a global bank can

take advantage of DocuShare’s extraordinary

benefits, including:

• Benchmark ease­of­use, making it simple for

an office administrator to scan and store

documents or an accountant to share confidential

tax documents for review

• Permission controls, Secure Socket Layer

(SSL) encryption, and integration with LDAP or

Active Directory databases to enforce corporate

security policies

• Easily administered permissions, enabling

security conscious organizations to implement

encrypted access as needed

• Use as a secure off­site repository for digital

copies of critical documents, as part of a disaster

recovery solution

Benchmark ease­of­use

and flexibility

DocuShare is ideal for financial organizations

that wish to ensure the protection of valuable

data and make it accessible from anywhere in the

world. The premier document and content

management solution from Xerox, DocuShare is

accessed through a simple Web interface and is

so easy to use, financial organizations can readily

incorporate its highly visible interface into their

daily processes.

---

Achieve compliance with Graham­

Leach­Bliley (GLB)

The Graham­Leach­Bliley (GLB) act requires

all financial institutions to maintain specific

security requirements to protect customer data

and confidentiality. DocuShare’s security

protocols, advanced encryption technologies, and

LDAP or Active Directory database integration

capabilities enable financial companies to extend

their regulatory protection to documents and

content stored in DocuShare.

Part of a comprehensive business

continuity and recovery plan

While DocuShare can be accessed by thousands

of users located all over the globe, businesses

can easily monitor the application centrally as

part of an overall business continuity solution.

All stored documents can be backed up and

archived for quick restoration in case of service

interruption—of critical importance to financial

organizations that must provide 24­hour

protection for data and high­levels of content

availability. DocuShare’s digital storage of

hardcopy provides excellent protection in cases

of disaster or destruction of paper documents

—minimizing risk and saving your organization

from the anxiety of knowing that legally­binding

copies may exist only on paper.

An affordable, scalable solution

Until recently, implementing a document

management solution with DocuShare’s

advanced capabilities was cost­prohibitive.

DocuShare brings improved cost­efficiencies,

providing financial organizations of every size a

package that is affordable to acquire, cost­

effective to administer, and delivers a fast ROI.

Many organizations that deploy at a department

level experience viral adoption across other

business groups, enabling wider acceptance of

DocuShare without additional IT time to train or

sell the solution to new users. And DocuShare’s

next­generation programming platform provides

the extensibility organizations need to scale with

evolving business demands, increasing the

solution’s value into the future.

Achieve compliance with Graham­

Leach­Bliley (GLB)

The Graham­Leach­Bliley (GLB) act requires

all financial institutions to maintain specific

security requirements to protect customer data

and confidentiality. DocuShare’s security

protocols, advanced encryption technologies, and

LDAP or Active Directory database integration

capabilities enable financial companies to extend

their regulatory protection to documents and

content stored in DocuShare.

Part of a comprehensive business

continuity and recovery plan

While DocuShare can be accessed by thousands

of users located all over the globe, businesses

can easily monitor the application centrally as

part of an overall business continuity solution.

All stored documents can be backed up and

archived for quick restoration in case of service

interruption—of critical importance to financial

organizations that must provide 24­hour

protection for data and high­levels of content

availability. DocuShare’s digital storage of

hardcopy provides excellent protection in cases

of disaster or destruction of paper documents

—minimizing risk and saving your organization

from the anxiety of knowing that legally­binding

copies may exist only on paper.

An affordable, scalable solution

Until recently, implementing a document

management solution with DocuShare’s

advanced capabilities was cost­prohibitive.

DocuShare brings improved cost­efficiencies,

providing financial organizations of every size a

package that is affordable to acquire, cost­

effective to administer, and delivers a fast ROI.

Many organizations that deploy at a department

level experience viral adoption across other

business groups, enabling wider acceptance of

DocuShare without additional IT time to train or

sell the solution to new users. And DocuShare’s

next­generation programming platform provides

the extensibility organizations need to scale with

evolving business demands, increasing the

solution’s value into the future.

Powerful functionality tailored to

organizational needs

DocuShare works closely with financial

organizations to meet their unique needs.

With a minimal amount of training, financial

services professionals and employees can be

immediately more productive, more closely

integrated into the whole organization, and

better able to make swift business decisions.

DocuShare continues to develop both our

Powerful functionality tailored to

organizational needs

DocuShare works closely with financial

organizations to meet their unique needs.

With a minimal amount of training, financial

services professionals and employees can be

immediately more productive, more closely

integrated into the whole organization, and

better able to make swift business decisions.

DocuShare continues to develop both our

application and our technology to support the

business processes financial services companies

will require to remain nimble in the future.

For more information on

DocuShare, contact a Sales

Representative at 1­800­428­2995,

or visit us online at

http://docushare.xerox.com

.

application and our technology to support the

business processes financial services companies

will require to remain nimble in the future.

For more information on

DocuShare, contact a Sales

Representative at 1­800­428­2995,

or visit us online at

http://docushare.xerox.com

.

Customer Success: DocuShare in a mid­sized CPA Firm

A fast­growing full­service accounting and consulting firm outside of Boston struggled to find

a solution to manage the enormous amount of paper generated by their business. One of the firm’

s

partners associated looking for a file with “going into a black hole.” The company needed to find a

cost­effective and fast solution to scan their paper documents and securely store them for rapid

access and retrieval, to bring more value to their customers and create additional revenues.

The firm installed a Xerox Document Centre 460 and integrated it with DocuShare to enable quick,

user­friendly access and document retrieval. The new solution immediately eliminated 75% of the

overhead for dedicated personnel to copy, print, and file documents. Executives were now able to

respond to customers in real­time, easily searching for documents using keywords. The entire firm

experienced an up­tick in productivity, and the solution proved to be so powerful, the company

began offering its clients hosted safekeeping of documents such as tax returns, lending contracts,

and mortgage documents for an additional revenue stream.

Customer Success: T

aking DocuShare to the enterprise

A large financial services firm that manages legal documents with very tight security first acquired

DocuShare to support a few specific workgroups, topping out at 5,000 users spread across10

countries and dozens of business groups. As the enterprise realized the measurable advantages of

using DocuShare to eliminate paper storage and enable easy management and retrieval of critical

content, and validated the solution’

s excellent security capabilities, it decided to deploy DocuShare

worldwide, and now plans to grow the number of users up to 600% over the next two years.

The enterprise was eager to extend DocuShare over the larger user base because it wished to bring

these benefits to additional users, and also had to ensure compliance with the recently published

Gramm­Leach­Bliley Act company­wide. DocuShare will provide secure document management for

cross­functional teams, acting as a repository for organizational memory among distributed business

groups, while being centrally managed to enable monitoring in cases of disaster recovery.

Customer Success: Going digital in the wake of September 11

A derivatives trading group of a worldwide bank has adopted DocuShare because it suffered

catastrophic loss when the World T

rade Center was attacked on 9/11. The group lost file cabinets

housing over 50,000 paper documents, including legal trading records. Even with data backup for

these transactions, the organization vowed never to risk the loss of paper records again. After

reviewing a number of solutions, they selected DocuShare to begin taking their records digital. The

organization felt that DocuShare’

s extensibility would help them to develop the solution as needed,

eventually roll it out to offices worldwide, and address new government regulations they knew were

down the road.

Copyright 2003 Xerox Corporation. All Rights Reserved. Xerox, The Document

Company, the digital X, Document Centre and DocuShare are registered

trademarks of Xerox Corporation. All other trademarks are the property of their

respective companies and are recognized as such.