DocuPage Pro
Batch Auto-Filing Program
for use with Xerox DocuShare
Upload batches of image files in any common image format including PDF to DocuShare with standard
and custom metadata and have each document filed where it belongs. DocuPage Pro is a simple and
convenient alternative to expensive imaging systems with proprietary release scripts when your volume
isn’t high enough to warrant the additional expense of automatically capturing the data you want to use to
categorize your documents for retrieval and to determine where each document should be filed. When
you have small batches or just a few fields to capture, this is a highly cost-effective solution.
Build your own templates with DocuPage Pro’s template editor to determine what you will key from each
image and specify a path to the collection where the image or PDF document will be stored. DocuPage
Pro can create new collections for new suppliers or customers or it can provide exception handling for
mismatches. You can even create additional supporting collections that you’d ordinarily set up for new
customers while uploading, such as Finance, Warranty, and Purchase Order collections.
You can also build expressions to create new filenames and titles or to generate additional information for
summary, description, keyword, and custom metadata. “File015.pdf” becomes “Annual maintenance for
James Deckert of Brothers Automotive for General Motors air compressor (part# AC83749).pdf”. When
they renew maintenance for the next year, DocuPage Pro will file it as a new version of the same
document using DocuShare’s version control feature set. You can determine its expiration date in the
template by stating how many years you want to retain this document.
DocuPage Pro works in conjunction with an embedded image viewer and Adobe Acrobat Reader version
7 and higher. You'll be able to scan in several to many documents in any common image format including
PDF, TIFF, GIF, JPEG, and PNG. Single and multi-page PDFs and TIFFs are supported. You can list
and display them in the DocuPage Pro console for keying in the metadata you require. You can even
determine which metadata is required or optional; a much more versatile approach than making global
settings for all in DocuShare. You can batch upload them as soon as you're done or export the upload
script to run later in conjunction with Windows Task Manager or Splinterware’s System Scheduler.
DocuPage Pro is easy and affordable. Criteria First also carries other document imaging software such as
our own TiffPrep along with ABBYY FlexiCapture for use in conjunction with DocuShare. Call for
recommendations if you require other functionality.
Download
the 15 day trial for DocuPage Pro for
Windows. Once you see how versatile and cost-
effective DocuPage Pro can be for you, call us for
pricing based on the number of licenses you need.
Features
Works with standard scanning software, such as included with most scanners
Uploads documents across multiple collections based on title or other metadata
Create additional empty collections when needed to support other filing operations
Supports PDF, PNG, GIF, BMP, JPEG, & standard TIFF formats including multi-page
Allows easy tagging of standard and custom metadata for uploading to DocuShare
Create sorted drop-down lists for selection of entries to reduce keystrokes/typos
Added validity checking for data types, field lengths, hierarchy mapping fields
Establish which metadata is optional or highlighted as required
Displays fields in the order users want to input data
Checks for overlooked / omitted data before uploading
Set the document’s expiration date to work with DocuShare Archive Server
Uploads larger batches much faster using DocuShare’s Content Intake Mode
Uploads in batch immediately or at a later time with your scheduler (Script mode only)
Saves your work if you need to stop and resume later
Generates new versions for documents of the same title in the same collection (Script mode only)
Criteria First
Solutions for managing knowledge in content & print
http://www.criteriafirst.com
info@criteriafirst.com