DocuShare provides a competitive advantage
in logistic efficiencies
Creation of digital archive 
all goes to plan
Xerox software offers a space-saving solution
for a Victorian manufacturing company
M
arkerry Industries of
Victoria was running
out of room. When
Luke Saville, Sales Manager,
decided to look for more space,
Fuji Xerox Australia had the
answer. Saville and his team
now have almost 7000 client files
scanned and stored digitally
thanks to DocuShare, PaperPort
and a Xerox Document Centre 250.
Saville, his father, Mark, and their
20 employees manufacture cable
harnesses and wiring looms for
telecommunications companies,
including Australian Defence
Department, Optus, Fujitsu, SCI and
NEC. Customer orders are received
by Saville as hardcopy via the fax
machine or post which have built up
into a mountain of paper documents
containing information and drawings,
which need to be stored yet available
for future orders.
“The customers either call and ask
for a repeat order or fax a drawing
of a cable assembly and I send them
a quote for the job. Once the quote
has been accepted, I scan the drawing 
into DocuShare and create an
item number for the job,” explained
Saville. “If I need to review the
drawing and related specifications
at any time, I just go into DocuShare,
call up the item number and it
appears on my screen. I can then
add instructions or details as I need.”
As Xerox DocuShare is a community
maintained, web-based, document
management system, also capable
of document archiving, management
and scanning, Saville was able 
to use his standard Web Browser 
to post, change, search for and
retrieve information.
“The products that we create are
unique to the ordering company.
Before we had DocuShare we had
filing cabinets holding over 6000
drawings, all stored by item number.
Imagine how much room that
required,” said Saville.
“With DocuShare, a drawing can 
be scanned and, when the company 
re-orders the same product years
later, we can immediately retrieve
the original drawings without having
to search through years of archived
documents. I can work from my desktop 
because all of the relevant information 
is on the screen in front of
me straight away,” explained Saville.
Saville admits that, despite the
technology, he prefers to print off a
hardcopy drawing for the final proof
so he also bought a Xerox Document
Centre 250 as his old fax/printer had
all but given up.
“Any company that needs efficient document management
would benefit from DocuShare,” said Saville. “It’s so easy,
you scan the documents in and there’s no waiting time, 
you just do it. I’d have to say that on a scale of one to ten,
I’d score it a definite ten!”
Markerry  Industries  
CASE STUDY
13 14 12
www.fujixerox.com.au
Australian Head Office
Fuji Xerox Australia Pty Ltd
101 Waterloo Rd, North Ryde NSW 2113
Phone (02) 9856 5000 Fax (02) 9856 5003
© Fuji Xerox, Xerox, The Document Company, DocuShare and the stylised X are registered trademark/trademarks.
All other trademarks and registered trademarks are the property of their respective owners.
Whilst the information is correct at the time of printing Fuji Xerox Australia Pty Ltd ABN 63 000 341 819
reserve the right to change the specifications of the equipment described herein without notice.
Quality Endorsed Company. ISO 9002. Lic 1950/01 Standards Australia                Printed in Australia, February 2002 • Case Study
Saville’s Xerox Document Centre
250 is networked to the rest of the
office so that he can deliver
documents to any of his colleague’s
desktops with the click of a button.
And with a print/copy speed of
25ipm and fax speed of 56ipm, 
no-one has to wait long for the
documents to be transported. 
The PaperPort software enables the
users to pick up scanned documents
so they can be edited, filed, e-mailed
or opened directly in the necessary
application directly from the desktop.
“When Fuji Xerox Australia installed
the machine and the software, our
secretary went through the initial
training,” said Saville. “ She then
taught everyone else in the office. 
If you know anything at all about
web browsers, DocuShare’s easy 
to pick up.”
“We file the drawings into sections
of 500 according to the item number
and haven’t had any problems
retrieving files. With the old filing
system, a misplaced drawing could
mean hours of searching through
thousands of archived documents,”
said Saville.
“DocuShare definitely saves us time
and money. The most competitive
part of this industry is being able to
turn the order around and get it out
of the door on time. Sometimes this
is impossible due to circumstances
out of our control – even if we work
through the night – but never
because a drawing was misfiled 
or lost.”
“Any company that needs efficient
document management would
benefit from DocuShare,” said
Saville. “It’s so easy, you scan the
documents in and there’s no waiting
time, you just do it. I’d have to 
say that on a scale of one to ten, 
I’d score it a definite ten!”
Further Information:
Tania Billington
Fuji Xerox Australia
02 9856 5000
Heather Stewart
Just Go Write
02 9528 8784
0414 411 191
“With DocuShare, a drawing can be scanned and, when the company re-orders
the same product years later, we can immediately retrieve the original drawings
without having to search through years of archived documents.”
Markerry  Industries  
CASE STUDY